Proposal Coordinator

Who You Are: The Proposal Coordinator plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as organizing submissions, tracking requirements, and managing proposal assets, with some hands-on content development. The Proposal Coordinator will work closely with proposal staff, subject matter experts, and company leadership to develop persuasive, compliant, and high-quality proposals for public sector clients. Success in this role requires exceptional organization, strong written communication skills, curiosity, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Responsibilities: Coordination & Administration Set up and organize proposal documents at pursuit kickoff, establishing folder structures, templates, and tracking tools

Manage material requests from teaming partners and subconsultants, tracking submissions and flagging gaps

Cold calling to support development of new partners when needed

Obtain required certifications, forms, and administrative compliance materials for each submission

Support schedule maintenance and deadline tracking

Assist with proposal production, formatting, quality checks, and final submission activities

Content Development Draft and maintain past performance narratives and staff resumes, incorporating impact details gathered from internal teams

Interview subject matter experts and coordinate across departments to sharpen content with concrete data and project outcomes

Write, copyedit, and proofread proposal sections, ensuring consistency, accuracy, and compliance

Support development of proposal outlines, cover letters, and other non-technical proposal content

Content Management Maintain and organize the content library, including version control and regular updates to common sections (firm profile, resumes, past performances)

Maintain graphics library Required Qualifications: 2+ years of professional experience ideally business development, pursuits, or capture

Background in communications, writing, journalism, English, or a related field

Exceptionally organized with strong attention to detail

Relationship-forward approach to working in a cross-functional space. Collaboration-minded.

Comfortable working under deadline pressure without sacrificing quality

Citian is hiring for this role on CareerPlace.

Apply on the company website through Citian.

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